Current state of information management in the postgraduate department within the doctoral training process
Keywords:
GESTIÓN DE LA INFORMACIÓN; POSGRADO; PROGRAMAS INFORMÁTICOS.; INFORMATION MANAGEMENT; GRADUATE; SOFTWARE.; GESTÃO DA INFORMAÇÃO; PÓS-GRADUAÇÃO; SOFTWARE.Abstract
Introduction: information management in postgraduate departments is crucial for the efficiency and quality of academic programs, especially in the doctoral training process. Advances in information technologies offer opportunities to optimize these processes.
Objective: to determine the current state of information management in the postgraduate department, specifically in the doctoral training process of the Faculty of Medical Sciences "Dr. Ernesto Guevara de la Serna."
Methods: a descriptive, retrospective, and cross-sectional study was conducted between September 2023 and February 2024. The sample included the 4 workers of the department as well as regulatory documents and records from the period 2020–2023. Documentary analysis, semi-structured interviews, and non-participant direct observation were employed. Data were processed through thematic content analysis and methodological triangulation.
Results: insufficient technological infrastructure was identified: four computers, only one with internet access, and no specialized software. Workflow is manual, with information dispersed across paper files and non-standardized digital archives. Deficiencies include operational slowness, incomplete records (26,6 %), risk of information loss, difficulties in monitoring and report generation, and poor data security.
Conclusions: the current state is characterized by manual processes, limited infrastructure, and problems in the organization, availability, and security of information. These findings highlight the need to develop an IT solution to optimize workflow and doctoral student management.
Downloads
References
1. Ponjuán Dante G. Gestión de la información: dimensiones e implementación para el éxito organizacional. Inf. cult. Soc. [Internet].2005[citado 19/05/2025];(12):214. Disponible en: https://www.scielo.org.ar/scielo.php?script=sci_arttext&pid=S1851-17402005000100008
2. Tundidor Montes de Oca L, Nogueira Rivera D, Medina León A. Exigencias y limitaciones de los sistemas de información para el control de gestión organizacional. Rev.Univ.Soc [Internet]. 2018[citado 19/05/2025];10(1):8-14.Disponible en: http://scielo.sld.cu/scielo.php?script=sci_arttext&pid=S2218-36202018000100008
3.Venegas Ramos L, Luzardo Martínez HJ, Pereira Santana A. Conocimiento, formación y uso de herramientas TIC aplicadas a la Educación Superior por el profesorado de la Universidad Miguel de Cervantes. Edutec [Internet].2020 [citado 19/05/2025]; (71): 35-52. Disponible en: https://www.edutec.es/revista/index.php/edutec-e/article/view/1405
4. Salinas Ibáñez JM. Innovación docente y uso de las TIC en la enseñanza universitaria. RUSC. Univ. Knowl. Soc. J [Internet]. 2004 [citado 19/05/2025];1(1).Disponible en : http://dx.doi.org/10.7238/rusc.v1i1.228
5. ¿Qué es un posgrado y cuál es la importancia de estudiar uno? Red De universidades Anáhuac [Internet]. México: ©Copyright; 2024 [citado 19/05/2025]. Disponible en: https://www.anahuac.mx/blog/que-es-un-posgrado-y-cual-es-la-importancia-de-estudiar-uno
6. Ministerio de Educación Superior (MES). Resolución 132/2004. Reglamento de la Educación de Posgrado de la República de Cuba. La Habana: MES; 2004.[citado 19/05/2025].Disponible en : http://uvsfajardo.sld.cu/sites/uvsfajardo.sld.cu/files/reglamento_de_posgrado_normas_y_procedimientos.pdf
7. Universidad de Ciencias Médicas de Pinar del Río. Estrategia Institucional 2017-2021.Pinar del Río: UCM; 2017.[citado 19/05/2025]Disponible en: https://www.poli.edu.co/sites/default/files/documento-estrategia-institucional-del20200603.pdf
8. Luzbet Gómez FR, Laurencio Leyva A, García Hernández A. La educación de posgrado y sus principales proyecciones en la educación superior cubana. Rev. Estud. Desarro. Soc. Cuba Am. Lat [Internet].2020 [citado 19/05/2025]; 8(2).Disponible en: http://scielo.sld.cu/pdf/reds/v8n2/2308-0132-reds-8-02-7.pdf
9. Herrera Miranda GL. La necesidad del trabajo metodológico en posgrado. Rev Ciencias Médicas [Internet]. 2020 [citado 19/05/2025]; 24(6). Disponible en: http://scielo.sld.cu/scielo.php?script=sci_arttext&pid=S1561-31942020000600004
10. Martínez Valdés IY, Sixto Fuentes S, Acosta Candelaria P, García Benítez Y, Muñoz Lazo A. Tendencias históricas de la superación profesional de los tecnólogos en Optometría y Óptica en Cuba. Rev Ciencias Médicas [Internet].2022 [citado 19/05/2025]; 26(2).Disponible en: https://www.medigraphic.com/pdfs/pinar/rcm-2022/rcm222d.pdf
11. Peña Cruz Y, Ruiz Constanten Y, Batista Mainegra A. Gestión De La Información Del Posgrado una Propuesta De Criterios Diagnósticos Para Una Solución Tecnológica. [Internet]; 2019 [citado 19/05/2025]. Disponible en:https://www.researchgate.net/publication/333907470_GESTION_DE_LA_INFORMACION_DEL_POSGRADO_UNA_PROPUESTA_DE_CRITERIOS_DIAGNOSTICOS_PARA_UNA_SOLUCION_TECNOLOGICA
12. Oliva Recio LC, Escobio Torres M. Subsistema para la gestión de la información del proceso de evaluación y acreditación de maestrías en la Universidad de Sancti Spíritus José Martí Pérez [Internet]. 2020 [citado 11/04/2024]. Disponible en: https://dspace.uniss.edu.cu/bitstream/handle/123456789/8158/LietisdelaCaridadOlivaRecio.pdf?sequence=1&isAllowed=y
13. Partido Comunista de Cuba. Lineamientos de la Política Económica y Social del Partido y la Revolución para el período 2021-2026. La Habana: PCC; 2021.
14. Hamidian Fernández BF, Ospino Sumoza GR. ¿Por qué los sistemas de información son esenciales? Rev. Derecho Comun [Internet]. 2015 [citado 19/05/2025];38:161-183.Disponible en: http://servicio.bc.uc.edu.ve/derecho/revista/idc38/art07.pdf
15. Solenzal Fernández G, Valdés Martínez Y, Cruz Márquez D, Pérez Machín B, Corrales García AL. Gestión de Información para el departamento de Postgrado de la Facultad de Ciencias Médicas Dr. Ernesto Guevara de la Serna. Rev Ciencias Médicas [Internet]. 2024 [citado 19/05/2025]; 28(1). Disponible en: http://scielo.sld.cu/scielo.php?script=sci_arttext&pid=S1561-31942024000100020
Downloads
Published
How to Cite
Issue
Section
License
Copyright (c) 2026 Marielys Valdes Garcia, Darianna Cruz Marquez, Dianalíz Vale Valdés, Mayenny Linares Ríos, José Carlo Pérez López
This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
Authors who have publications with this journal agree to the following terms: Authors will retain their copyrights and grant the journal the right of first publication of their work, which will be publication of their work, which will be simultaneously subject to the Creative Commons Attribution License (CC-BY-NC 4.0) that allows third parties to share the work as long as its author and first publication in this journal are indicated.
Authors may adopt other non-exclusive license agreements for distribution of the published version of the work (e.g.: deposit it in an institutional telematic archive or publish it in a volume). Likewise, and according to the recommendations of the Medical Sciences Editorial (ECIMED), authors must declare in each article their contribution according to the CRediT taxonomy (contributor roles). This taxonomy includes 14 roles, which can be used to represent the tasks typically performed by contributors in scientific academic production. It should be consulted in monograph) whenever initial publication in this journal is indicated. Authors are allowed and encouraged to disseminate their work through the Internet (e.g., in institutional telematic archives or on their web page) before and during the submission process, which may produce interesting exchanges and increase citations of the published work. (See The effect of open access). https://casrai.org/credit/
